Corporate

Audit and Risk Committee Charter

1 Purpose

1.1 Committee of the Board

The Audit and Risk Committee ("the Committee") is a committee of the Board, with the specific powers delegated as set out in this Charter in accordance with rule 12.6 of the Company's constitution.

1.2 Purpose of the Committee

(a) Subject to paragraph (b), the purpose of the Committee is to assist the Board in the effective discharge of its responsibilities for financial reporting, internal controls, risk management, and internal and external audit. The Committee does not relieve any directors of their responsibilities for these matters.

(b) The purpose of the Committee does not extend to risk management in respect to the responsibilities of the Health Safety and Environment Committee, including:

1.3 Functions of the Committee

The Committee:

(a) is not required to personally conduct accounting reviews or audits; and

(b) is entitled to rely on employees of the Company or professional advisers or consultants engaged by the Committee or the Company where:

1.4 Exercise of powers

The Committee must exercise the powers delegated to it in accordance with any directions of the Board.

The Committee has authority to perform any function delegated to it by the Board, and may make recommendations to the Board in relation to all matters within its responsibility.

The Committee may delegate any of its functions or responsibilities to one or more members of the Committee or to any director or executive officer of the Company, subject to conditions and on such terms as the Committee determines.

 

2 Composition

2.1 Membership

The Committee shall consist of at least three members, all of whom shall be:

(a) non-executive Directors;

(b) independent, as determined by the Board; and

(c) able to read and understand financial statements.

2.2 Expertise

In appointing Directors to the Committee, the Board shall have regard to the following composition requirements:

(a) at least one member of the Committee should have financial expertise; and

(b) at least one member of the Committee must have an understanding of the industry in which the Company operates.

2.3 Skills development

A member of the Committee may, with the approval of the Committee Chairman and at the Company's expense, attend seminars or training courses in respect to issues related to the functions and responsibilities of the Committee.

2.4 Chairman

In accordance with rule 13.19 of the Company's constitution, the members of the Committee may elect a Committee Chairman, provided that the Chairman of the Board, if a member of the Committee, cannot be the Committee Chairman.

2.5 Secretary

The Committee Secretary shall be the Company Secretary.

 

3 Powers of the Committee

3.1 Access to management

The Committee, in performing its functions, may:

(a) direct any of the following to attend a meeting of the Committee:

(b) to the extent permitted by law, access any document, report, material or information in the possession of an employee or external adviser of the Company.

3.2 Special investigations

The Committee may initiate special investigations as it sees fit, or as directed by the Board, in relation to matters sets out in this Charter.

3.3 Access to independent advice

The Committee may obtain independent professional advice to assist it in the proper exercise of its powers and responsibilities, with the cost to be borne by the Company.

 

4 Committee Responsibilities

4.1 Financial Reporting

The Committee shall promote an environment in the Company that is consistent with best practice financial reporting and appropriately reflects the financial status of the Company to external parties. In particular, the Committee shall:

(a) review and assess the appropriateness of the company's accounting policies and principles, including conformance with relevant accounting and reporting standards and, where appropriate, recommend changes to the Board;

(b) review all published financial statements which require to be signed by directors prior to approval by the Board. The review of financial statements should include a discussion with the external auditor of accounting issues, accounting policies adopted and the proposed audit report. Subject always to ultimate Board approval of the published financial statements, the Committee shall have authority to approve accounting issues raised, accounting policies adopted and the proposed audit report;

(c) subject to the primary role of the Remuneration and Organisation Committee in relation to the Remuneration Report, review the annual report, directors' report (excluding the Remuneration Report) and any other report of management which is required by law to accompany any published financial statements (to the extent that such a report discusses the financial position or operating results) before approval by the Board, including assessing whether the Company's external reporting is consistent with the Committee members' information and knowledge, and is adequate for shareholder needs;

(d) review any statements or commentary to be released to the Australian Stock Exchange to accompany the half year or annual financial statements;

(e) review and consider the processes used by management to monitor and ensure compliance with laws, regulations and other requirements relating to external reporting of financial information;

(f) review proposed professional and regulatory pronouncements regarding accounting policies and financial reporting and assess their impact on the Company;

(g) review the process implemented to support the certifications to be provided by the Chief Executive Officer (CEO) and the Chief Financial Officer (CFO) as to the truth and fairness of the Company's financial reports and that those reports are based on a sound system of risk management and internal compliance and control so far as they relate to financial reports;

(h) review and discuss with management and the external auditor any correspondence with regulatory or government bodies which raise material issues regarding the Company's financial statements and review the results of any governmental or regulatory audits involving material findings which have not otherwise been reviewed by the Board;

(i) review and monitor related party transactions and assess their propriety.

4.2 Risk Management

The Committee will oversee the implementation and review of risk management and related internal compliance and control systems throughout the Company.

4.3 Internal Controls

The Committee will review and consider the appropriateness and adequacy of internal processes for determining, monitoring and assessing key risk areas identified by the Board's financial, operational and business risk management policies, including:

(a) reviewing and approving management's programs and policies which deal with the adequacy and effectiveness of internal controls over the Company's business processes;

(b) receiving reports concerning material actual and suspected breaches of law, including fraud and theft and assess systems to manage this risk;

(c) assessing whether management has appropriate controls in place for transactions that may carry more than the usual degree of risk accepted by the Company; and

(d) assessing the effectiveness and efficiency of the Company's internal compliance and controls, including the adequacy of disclosure of information, particularly in relation to significant risks.

The Committee is also responsible for approving and monitoring the Company's whistleblowing policy.

The Committee has full authority to approve:

(a) financial risk management policies in relation to the following:

(b) any credit limit extended to a customer that exceeds $50,000,000;

(c) hedging transactions outside the Market Price Risk Management Policy covering a particular category of price risk exposure of up to $50,000,000 in any financial year;

(d) any bank or corporate guarantee or undertaking supporting statutory obligations or the performance of a contract for the supply of goods or services in the ordinary course of business that exceeds $50,000,000; and

(e) any restructure of customer payment obligations that exceeds $15,000,000.

The Committee shall review and assess key areas relating to the external audit of the company. In particular the Committee shall:

(a) make recommendations to the Board on the appointment, reappointment or replacement and remuneration of the external auditor;

(b) review and agree with the external auditor the terms of engagement for the external auditor, including fees;

(c) monitor the effectiveness and independence of the external auditor;

(d) review the scope of the external audit with the external auditor including identified risk areas and approve external audit plans;

(e) review and assess provision of non-audit services by the external auditor, with particular consideration to the potential to impair, or appear to impair, the external auditor's judgment or independence in respect of the Company;

(f) develop policies for approval by the Board, in respect of the provision of non-audit services by the external auditor, taking into account, among other things, the importance of ensuring that the provision of non-audit services does not impair, or appear to impair, the external auditor's judgment or independence;

(g) ensure the external auditor is coordinated with internal audit programs;

(h) review and monitor management's responsiveness to the external audit findings; and

(i) provide the external auditors with unrestricted and confidential access to the Managing Director and Chief Executive Officer, the Chairman of the Committee or, if deemed appropriate by the external auditors, to the Chairman of the Board.

4.5 Internal Audit

The Committee shall review and assess key areas relating to the internal audit of the company. In particular the Committee shall:

(a) approve the internal auditor, where the internal auditor is an executive of the Company or, where the internal auditor is an external contractor, approve the appointment and the internal auditor's terms of engagement;

(b) review and assess the scope of the audit and the internal audit plan, work program and resources and approve internal audit plans;

(c) review and monitor management's responsiveness to the internal audit findings; and

(d) on a regular basis, meet with the internal auditor without the presence of management.

4.6 Insurance Programme

The Committee will review and approve all aspects of the Company's insurance programme except for the Directors' and Officers' Liability insurance, which will remain the responsibility of the Board.

4.7 Legal Proceedings

The Committee will regularly receive and review a report regarding all litigation, legal claims or contingencies relating to the Company. The Committee will advise the Board as necessary in relation to any legal risks that could have a material effect on the financial position or operating results of the Company.

4.8 Defined Benefits Superannuation / Retirement Benefits

The Committee shall:

(a) review the structure and performance of the Company's defined benefit retirement and superannuation plans;

(b) review the performance of the trustees or managers of the Company's defined benefit retirement and superannuation funds and make recommendations to the Board concerning the appropriateness of the arrangements for managing those retirement and superannuation funds; and

(c) approve variations in the Company's defined benefit superannuation contribution levels where the annual amount of the contribution is less than $10,000,000.

 

5 Provision of non-audit services by the external auditor

To maintain auditor independence, the Committee is to approve all engagements of the external auditor to provide non-audit services.

As a general principle the Committee will not authorise the external auditor to provide any non-audit services to the Company which would create a real or perceived threat to the independence of the external auditor.

Internal Audit will monitor compliance with the Company's policy in respect of the provision of non-audit services by the external auditor and periodically report to the Committee as to compliance. Any breach of this policy must be promptly reported to the Chairman of the Committee. The CFO will also report to the Committee on a periodic basis regarding:

(a) any non-audit services provided by the auditor; and

(b) the level of fees paid for providing such services.

The Committee will provide an annual report to the Board with respect to the non-audit services (if any), provided by the external auditor during the year. It must include:

(a) the amounts paid or payable to the external auditor for those non-audit services;

(b) a statement whether the Committee is satisfied that the provision of those services during the year is compatible with the general standard of independence for auditors; and

(c) the reasons for the Committee's opinion.

 

6 Meetings

6.1 Holding of meetings

(a) Subject to paragraph (b), the Committee shall meet regularly, at the times determined by the Committee Chairman, but nevertheless shall meet at least four scheduled times a year.

(b) A member of the Committee may request that a meeting of the Committee be convened.

(c) The internal or external auditor may request that a meeting of the Committee be convened.

6.2 Quorum

Two members, present in person or by using any technology, shall constitute a quorum.

6.3 Attendance at meetings

(a) The Committee may invite any person to attend all or any part of, or make presentations to, a meeting of the Committee.

(b) The Committee must, at least semi-annually, meet separately with the internal auditor and the external auditor without the presence of management.

6.4 Committee papers

(a) The Committee Secretary shall distribute in advance of a meeting of the Committee an agenda and any related papers to each member of the Committee and any other persons determined by the Committee.

(b) Where a person has a conflict of interest in a matter, the Committee Secretary will provide that person with notice of the matter but will not provide that person with papers in relation to that matter.

6.5 Committee minutes

(a) The Committee Secretary shall prepare minutes of meetings and have them approved by the Committee Chairman.

(b) Minutes of meetings shall be confirmed at the next meeting of the Committee.

 

7 Committee review

The Committee shall review its performance every two years including a review of the Charter and its requirements. The Committee will make recommendations to the Board in relation to the Committee's membership, responsibilities and functions, obtain feedback from the Board on its performance and implement any agreed actions.

 

8 Reporting to the Board

(a) Minutes of each meeting shall be submitted to the Board.

(b) The Committee Chairman, or delegate, must report to the Board after each Committee meeting concerning:

 

9 Limitation

The Committee does not have responsibility for the matters that are set out in the Board Charter although the Chairman of the Committee must liaise with the Chairman of the Board on an ongoing basis to ensure that no material matter is overlooked by the two bodies.

The Committee's principal function is one of review, oversight and monitoring. Without limiting the Committee's duties as described in this Charter, neither the Committee, as a committee, nor any member of it by virtue of being a member, has the duty to actively seek out activities occurring within the Group that are not compliant with the Group's policies and procedures, although they have a duty to act promptly if any such activity comes to their attention.

Responsibilities